Music Publishing and Licensing Blog

Live demo songs data file

This demo will let you download and preview the songs meta data file used in our Live Demo store on the LicenseQuote site.  As a publisher, you can use this to get familiar with the songs data format in case you’re interested in adding many songs for importing to your catalog and appearance in your LicenseQuote powered store.

Songs data file download link

The download link for the songs data file is: Demo Store.csv

When you open the file, you’ll notice that top row is reserved for the names of each unique data field which appears in this order:

Brand,  Brand Type,  Track Name,  Copyright,  Composer,  Description,  Tags,   Genre,  Subgenre,  Type,  Source,  Licensing Profile,  Master File,  Preview File,  Visible,  Lyrics,  Tempos,  Eras/Styles,  Arrangements

The last three are Custom fields which we added to illustrate how custom search filters (up 15) can be defined and used by the songs/tracks in your catalog.

Reviewing the songs data file

After you’ve downloaded and opened the CSV (comma separated value) songs data file in a spreadsheet, you can review the data in each of the columns going down the rows.

The Brand is the brand name you’ve entered and selected a Brand Type for on the Profile & Brands admin page in your publisher account.

The Track Name is the song name (title) you’ve added on the Tracks/Songs > Edit Track page for each unique song, and so forth.

Initial setup tips

After adding your own genres on the Genres admin page, you’ll see them available to be selected for each song on the Edit Track page in your account.

Tip: We recommend you first add about 5 – 10 songs to your catalog and then Export to see how your own songs data appears on your spreadsheet. It will be exported as a CSV file, which you can then open in any popular spreadsheet application. Once opened you’ll be able to add more song titles in the same format, and brands, brand types (using our pre-defined types: album, artist, collection, catalog, library, etc.), genres, subgenres, etc. When ready, you can import the updated CSV file and everything will be added on the fly.

Note, except for the Default Licensing profile, you will need to setup any new Licensing Profiles you may wish to use on your songs data before importing.

Previewing the store filters

When you go to our Live Demo store, you’ll see the various search filters towards the top near the store header. They are as follows:

All Catalogs
– which offers a selection of brands
All Genres – offers selection of genres and subgenres
All Tags – displays the unique list of tags used from all songs in the store
Types – Lists type of song, such as song/vocal or instrumental melody, etc. Other types are also available when setting up your own brand(s).
Sources – Options are original composition, cover or public domain. Since this is a demo store, using only “dummy” songs, most are designated as “original composition”.
Tempos – Song tempo (speed) options include: mid, slow, up tempo and variable tempos.
Eras/Styles – offers styles by decades (50’s, 60’s, 70’s, 80’s, 90’s, etc.) or other keywords such as adult contemporary and modern.
Arrangements – most of these are simple, casual labels which describe the basic song arrangement format such as male vocals, female vocals or jam band, etc. You can create your own custom filters and use whatever description is suitable to briefly describe the nature of your recording arrangement.

You’ll notice that all these search filters, including the song title, brand type, compser name, copyright information and song description appears in the store. We felt that by comparing what you see in the store with the store’s song data file, it will give you a better idea how the store and song data file are setup and used, and how you would proceed to use the songs data import and export tools (on the the Tracks/Songs admin page) in your publisher account.

Additional tips for best results

Description – Use a short but well-worded song description not more than about 1 or 2 sentences, or just a few words, to describe what is unique about each song. This helps buyers find your songs when they are searching with keywords which are important to meet their specific project requirements.

Tags – No need to use more than a few well defined tags. Three or four is usually sufficient if unique and well worded to fit the song, but in any case, 10 or 12 should really be the maximum limit. The problem with using too many tags is that buyers will get too many search returns, instead of a smaller (manageable) group of highly targeted results.

Subgenres – It’s best to use subgenres only sparingly, if at all. In most cases it’s better to have a strong list of primary genres and use subgenres only when necessary. But if you have only 1 primary genre, then it makes sense to use several subgenres to help buyers find specific kinds of style variations.

Custom Filters – Custom filters are great to use but optional, so don’t go “hog wild” unless there is some important technical data your clients need, such as specific tempo in BPM (beats per minute),  exact length of the song/cue, moods, or exact instruments used in the recording, etc. Regardless, we support up to 15 unique custom fields which you can custom define (with name labels) as you wish, so if you already have a songs data file for your catalog, you’ll be able to migrate your data into our format once you’ve set it up and customized it as needed.

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